PTO Meeting Minutes January 23, 2023

The meeting is welcome at 5:30 pm.

Welcome!

  1. Treasurer Report (Vinita)
    a. N/A
  2. Flooring Replacement for Lower Elementary Classrooms #1 and #2
    a. A motion to proceed with the Cruz family’s bid (Alabama Flooring) was made by Dana Maxfield with Michael Barrett seconding the motion. A unanimous vote for approval was made by those present.
    b. Sharmeen will email the PTO Board members not present for their vote.
    c. The estimated cost will be $18,000.
    d. Selection of the flooring material and exact installation dates will be determined later.
  3. February Fundraiser
    a. Currently scheduled for Thursday evening at 7:00 p.m. at Jubilee Joe’s in Hoover.
    b. Buffet-style food and live music will be offered.
    c. The event will be for adults only as alcoholic drinks will be available.
    d. Tickets will be priced at $75 per person, with two drink tickets.
    e. Fundraising baskets will be auctioned during the event and assembled and themed by each classroom. Christie will coordinate with room parents.
    f. Gisela suggested having a silent auction as well, but this will possibly take place at a later date.
    g. Tickets for the event will be available to purchase through Jubilee Joe’s website. Sharmeen will set it up.
  4. PTO Storage Shed
    a. Gisela mentioned that the PTO shed has a significant leak in the roof.
    b. Estimated cost is around $750 for materials with Dana providing labor.
    c. Motion to approve funds for the project made by Dana, seconded by Sharmeen. Vote of those present: approved.

PTO Meeting Minutes December 5th, 2023

The meeting is welcome at 5:30 pm.

Welcome!

  1. Treasurer Report (Vinita)
    a. Account Balance: Currently $29,928.04
  2. Staff Holiday Breakfast
    a. Scheduled for Wednesday, December 7.
    b. Vegan options will also be provided. (Vinita)
  3. Classroom Flooring Project
    a. Bids are still being discussed.
    b. Classrooms #1 and #2 will have the flooring replaced.
    c. Each room will take approximately one weekend to complete.
  4. February Fundraiser
    a. Dinner with music was the favorite event among survey respondents.
    b. Suggested date will be Thursday, February 23rd, and will be held at Jubilee Joe’s.
    c. Sharmeen brought up the issue of alcoholic drinks being served, especially if children are present. After discussion, it was decided to forgo alcoholic drinks.
  5. Classroom Gift Basket Contest
    a. Each classroom will offer a gift basket made up of various prizes.
    b. The classroom that raises the most money will win a pizza party.